Planning an office relocation can be overwhelming due to the extensive organisation, logistics, and potential disruption to staff and business operations.
However, with careful planning and the right support, your move can be smooth and stress-free. Here are some practical tips and advice from Commercial Moves to ensure your relocation goes off without a hitch.
1. Communicate with Your Staff and Get Them Involved
Moving impacts your employees significantly. While many may be excited about the new location, some might feel anxious about the change. The best approach is to:
Communicate Openly
Inform your staff about the move and encourage them to express their concerns and needs. This openness will reduce anxiety and prevent rumours.
Engage Your Team
Involve your employees in the planning process. Their input can provide valuable insights and foster a sense of ownership.
Visual Aids
Share photos and benefits of the new premises to build excitement. If possible, arrange visits to the new site.
2. Budget Correctly and Establish a Time Frame
Moving incurs costs, but with proper planning, you can avoid financial surprises:
Detailed Planning
Collaborate with all departments to account for every aspect of the move.
Realistic Budgeting
Set a realistic budget for each element and seek professional advice if needed. Commercial Moves can assist in ensuring accurate cost estimates.
Time Management
Estimate the time required for the move and schedule key stages to minimize disruption. Discuss your timeline with us for expert guidance.
3. De-clutter Before the Move
Moving is an excellent opportunity to declutter:
Dispose of Unnecessary Items
Clear out old furniture and equipment you no longer need. Commercial Moves can help with recycling and offer storage for archived files.
Involve Staff
Encourage your team to identify items that can be discarded or stored, reducing moving costs and disruption.
4. Audit Your Inventory
Keep track of everything being moved or stored to avoid confusion later:
Inventory Tracking
Create a comprehensive list of all items, including furniture, equipment, and files.
Simple Tools
Use a spreadsheet for an overview, making the process easier and more efficient.
5. Plan the Layout of Your New Space
Decide in advance where everything will go in your new office:
Space Planning
Plan the arrangement of desks and equipment to ensure a smooth transition. Consider department layout, workflow, power socket locations, and health and safety requirements.
Employee Input
Consult with your teams to understand what works best for them in the current office and what improvements can be made.
Visual Planning
Use visual aids, like paper cut-outs, to experiment with different layouts.
6. Designate ‘Move Champions’
Appoint organised and communicative staff members as points of contact. These leaders will coordinate with Commercial Moves to ensure a seamless relocation.
7. Seek Professional Assistance
Whether it's your first move or you're experienced, professional help is invaluable.
Consult with our seasoned team at Commercial Moves. We offer insights on avoiding common pitfalls, creating a solid plan, and addressing all logistical concerns.
8. Post-Move Essentials
After settling into your new office, remember to redirect mail and update your address on Google, your website, social media, stationery, and business cards to inform customers of your new location.
With these tips, your move will be smooth and minimally disruptive. If you think you need some more help, you can contact us on info@commercialmovesgroup.com